CAREER OPPORTUNITIES

Page & Turnbull is an award-winning firm of architects, planners, and preservation specialists who have a passion for design and reimagining historic places for the way we live today. Offices are located in San Francisco, San Jose, Sacramento, and Los Angeles, California, and Washington, DC. Our mission is to understand the past and apply the lessons learned to revitalize historic buildings and places that benefit current and future users. For more than 50 years, P&T has led architecture, preservation, and planning projects for civic, cultural, educational, and mission-focused clients. Our work has impacted some of the country’s most significant buildings and, more importantly, our projects have made a difference in people’s lives. The architects, architectural historians, cultural resource planners, and materials specialists who work at Page & Turnbull believe that preservation and adaptive reuse are about valuing a community’s stories and envisioning a better and resilient future.

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Part-time Office Administrators (San Francisco and Los Angeles)

We are seeking part-time Office Administrators for our San Francisco and Los Angeles offices. This hands-on role supports daily office operations while contributing to firmwide initiatives. Responsibilities include reception, scheduling, office organization, purchasing, event and travel coordination, and project support.

You may be the first person a client, consultant, or vendor meets, so excellent communication, sound judgment, resourcefulness, and a welcoming, can-do attitude are essential.

Our San Francisco headquarters is about 24 people strong, located in Union Square, and convenient to public transit. The 11-person Los Angeles office is near Pershing Square in downtown Los Angeles.

YOUR CONTRIBUTION

You will play an important role in keeping the office organized, welcoming, and running efficiently. Working with administrative staff and firm leadership, you will support daily operations, contribute to firmwide initiatives, and grow your skills in a collaborative and engaging workplace.

SCHEDULE

This is an in-office position requiring 16–24 hours per week. Specific workdays and daily hours are negotiable.

SUPERVISION

The Office Administrator works under the day-to-day direction of the local Office Director and Principal-in-Charge, with direct supervision from the Director of Operations. Within established procedures and priorities, the successful candidate will independently organize assignments and carry them through to completion.

PRIMARY RESPONSIBILITIES

  • Maintain a clean, organized, professional, and welcoming office, including conference rooms, shared workspaces, and supply areas.
  • Serve as the primary contact for building management, vendors, IT consultants, and phone and data providers; track service needs through completion.
  • Order and maintain office, kitchen, and project supplies.
  • Manage office calendars, contact information, vendor records, and other operations data.
  • Receive and distribute mail, packages, and shipments.
  • Support project deliverables through printing, scanning, copying, and binding.
  • Coordinate travel, catering, staff celebrations, and office events.
  • Reconcile monthly financial statements and petty cash.
  • Proofread reports and other materials for grammar, consistency, and content.
  • Support recruiting by organizing applications, scheduling interviews, and sending standard correspondence.
  • Assist with new-employee orientation.
  • Provide additional administrative and project support as needed.

QUALIFICATIONS

  • High school diploma and at least three years of relevant administrative or office operations experience.
  • Strong organizational skills, attention to detail, and follow-through.
  • Ability to manage multiple priorities, respond to changing needs, and work independently.
  • Professional, welcoming communication with employees, clients, vendors, and visitors.
  • Sound judgment and discretion when handling confidential information.
  • Proficiency with Microsoft Office and comfort learning cloud-based office, scheduling, and document-management systems.
  • Experience with proofreading, document formatting, expense reconciliation, purchasing, or vendor coordination preferred.
  • Resourceful, service-oriented approach and willingness to assist with both administrative and hands-on office needs.
  • Ability to lift 20 pounds.
  • Plusses: experience with Deltek Vantagepoint, familiarity using AI, ability to create content and post on social media sites.

COMPENSATION AND BENEFITS

  • Friendly, collegial, and inclusive work environment.
  • Hourly compensation of $25–$28, depending on experience.
  • Paid holidays that correspond with the employee’s regular work schedule, including one floating holiday (prorated for part-time employees).
  • Sick and bereavement leave.

Page & Turnbull is an Equal Opportunity Employer and participates in the federal E-Verify program.

TO APPLY

Applicants who are interested in architecture, historic preservation, and design—and who enjoy supporting smart, collaborative people dedicated to their craft—should submit a letter of interest and résumé in PDF format to resume@page-turnbull.com.

Please use the appropriate email subject line:

  • P&T San Francisco – Part-Time Office Administrator
  • P&T Los Angeles – Part-Time Office Administrator